What is a Mileage Log Book?Simply put, a mileage logbook is how some people keep track of the miles they do with their vehicle for business or personal reasons. Generally speaking, there are three main situations when you need to track mileage for income tax purposes:
- You are self-employed and use your vehicle for business purposes
- You work for an employer, through which you use either a personal vehicle or a company car
- You are an employer who needs their employees to log mileage for mileage reimbursement purposes
- Trip purpose (business trip or personal)
- Date of the trip
- Odometer Readings at both the start and end of the relevant year (this is the minimum requirement from the IRS)
- Miles driven for each and every trip you make
- The destination of each trip you make
- Deductible amounts you could potentially receive (not mandatory, but useful)
Mileage Log Template – Google Sheets VersionsOne of the benefits of using our free Google Sheets mileage template is that ours also functions as a mileage calculator, which is based on the IRS’s mileage rates in 2022. What are those rates? Let’s examine:
- 65.5 for each mile driven for business purposes in 2023
- 22 cents for each mile driven relating to moving or medical purposes in 2023 – note that moving deductions only apply to members of the armed forces who currently serve on active duty and meet quite specific requirements. See our mileage rate webpage for more information.
- 14 cents for each mile driven relating to work undertaken for charitable organizations
- 67 cents for each mile driven for business purposes in 2024
How to Use This Mileage Log Book for Google SheetsOnce you’ve taken the steps mentioned above, i.e. you have copied our public template to your own Google Docs cloud, then you can edit things as you choose. From there it really becomes a simple matter of entering your trips on an individual basis – just make sure that you are diligent enough to record your personal trips too. Personal trips are especially important when you consider the fact that the IRS views anything less than 10 percent of your total mileage as personal to be a red flag, and you don’t want to be on the bad side of an IRS audit.
In addition, although the IRS doesn’t require personal trips in your mileage log, it’s strongly recommended that you include them because it will provide clarity for both yourself and the IRS since you need to separate your total business mileage, total personal mileage, and total commuting mileage for the year.Also, logging your personal trips boosts the proficiency of MileageWise’s built-in IRS auditor function, which you need for an IRS-Proof result.
Mileage Log Template to Mileage Logging SoftwareDo you track your mileage manually in Google Sheets or in an Excel file, but find it way too time-consuming or not efficient enough? No need to worry as you can easily import your clients as well as 1000+ trips/month into MileageWise. Click the picture below for the detailed, step-by-step process: Also, if you have a mileage log on Google Timeline, but you’re not able to transform the data from there into the form of a sufficient mileage log, MileageWise is here to help you throughout the entire process.
Essential Mileage Tracking Tools and TemplatesMaintaining accurate records of travel for business or personal purposes is crucial, and this is where mileage report forms come into play. These forms are essential tools for individuals and businesses to track distances traveled, ensuring precise reimbursement and tax deductions. One popular option is the printable mileage log, a convenient format that can be easily printed and filled out manually. For those who prefer digital records, there are various mileage log apps available, offering the ease of logging trips on the go. Another useful tool is the free mileage log template, an accessible and cost-effective solution for tracking travel. This template is often available in different formats, including daily mileage log and weekly mileage log template, catering to various tracking needs. Businesses, especially those involving frequent travel like trucking, can benefit from specialized forms like mileage sheets for truck drivers. For a comprehensive record-keeping, combining these sheets with a gas mileage spreadsheet can provide a detailed view of fuel efficiency and expenses. For individuals or businesses seeking a straightforward solution, a free trip log or travel mileage log sheet can be a great start. These logs typically include fields for date, purpose of the trip, and distance traveled, making them an efficient way to keep track of each journey. The business mileage sheet is tailored specifically for corporate use, ensuring that all business-related travel is accurately documented for reimbursement or tax purposes.
- What is a mileage log form?
- A mileage log form is a document used to record the distance traveled by a vehicle for business, charitable, medical, or moving purposes.
- Can I find a mileage log template for free?
- Yes, there are many websites offering a mileage log template free of charge, which can be downloaded and printed or used electronically.
- Are there apps for mileage logging?
- Absolutely, there are several mileage log apps available for smartphones that automate the process of tracking and recording mileage.
- What is the importance of a mileage report log?
- A mileage report log is crucial for accurately reporting travel distances for reimbursement and tax deduction purposes, particularly for businesses and self-employed individuals.
- Is there a specific mileage sheet for truck drivers?
- Yes, mileage sheets for truck drivers are tailored to meet the specific needs of the trucking industry, including tracking long-haul trips and fuel consumption.
The Benefits of a Digital Mileage LogWhat’s the best mileage log, you might ask. Using either our Google Sheets template or our Excel mileage log template file as a log for your mileage report is certainly a step up from using a cumbersome paper-based log, but above all else, we recommend that you use our mileage tracker app. We offer tons of features, including the following:
- Three auto-tracking methods: Bluetooth, vehicle movement monitoring, and Plug’N’Go phone charging tracking
- Retrospective mileage reconstruction: perfect if you need to backtrack your mileage for a longer period and/or you are facing an audit from the IRS
- Mass distance calculation: our app calculates door-to-door distances without forcing you to constantly use GPS, maintaining both your battery and your privacy.