Terms of Service

This website (“TERMS OF SERVICE”) contains the terms and conditions for the use of the MileageWise mileage log software as a service (“SOFTWARE PRODUCT”), the MileageWise Android or iOS mobile app (“MOBILE APP”), the website under the URL of www.mileagewise.com (“WEBSITE”) operated by MileageWise Inc. (“OPERATOR”) and its additional associated media, printed matter, and “online” or electronic documentation.

The TERMS OF SERVICE is a legally binding contract between you (as an individual or as a legal entity, hereinafter: “USER”/”USERS”) and the OPERATOR. By, in any form, using THE SOFTWARE PRODUCT, you agree to be bound by the terms of this document.

If you do not agree to the terms of this document, do not use the SOFTWARE PRODUCT, access the WEBSITE, or use the MOBILE APP.


This SOFTWARE PRODUCT is protected by copyright laws, international copyright treaties, and other intellectual property laws and agreements. Your use of the SOFTWARE PRODUCT as a service is permitted, the ownership, however, is not transferred to the USER.

1. Scope of the License

The present TERMS OF SERVICE grant you the following rights:

1.1. Application Software

You are authorized to use multiple copies of the SOFTWARE PRODUCT. You will have license permission for the license plate of activated (subscribed based on the current price list) cars, depending on the number of cars (and companies) listed and on the number of options available for the subscription period.

By activating each license plate, you use one license right from the number of subscribed/activated license plates (i.e. licenses).

After using the license numbers, you are entitled to a new license plate and a car exchange free of charge within the valid subscription period in cases where a previous car is lost and replaced by another car due to the following:

  • Selling a car and buying a new car
  • New purchase after the end of the rental/lease agreement
  • Replacement due to breakage (total damage) or theft
  • Temporary replacement car was received at a car service

Licenses are used as follows:

The number of cars x Number of years x 12 printing options.

In practice, this means that a total of 12 months of printing is allowed for a 1-year subscription, 24 months for a 2-year subscription, and 36 months for a 3-year subscription per subscribed license.

Example: In the case of a license right for 3 cars for a period of 2 years, 3 x 24 mileage logs can be prepared, i.e. a total of 72 mileage logs.

If more cars are registered in parallel for a given period than the number of registered license plates (i.e. licenses), the difference will be invoiced.

MileageWise Inc. reserves the right to restrict access to the system until the difference is paid.

1.2. Portable desktop and mobile app

If you have subscribed to this SOFTWARE PRODUCT, you may use this SOFTWARE PRODUCT on more than one computer.

1.3. Prohibition of Copying Documentation

You may not use the documentation (descriptions, guidance documents, the Help section of the WEBSITE, user manuals) provided with the SOFTWARE PRODUCT for any other product.

2. Copyright

The SOFTWARE PRODUCT (including, but not limited to, all images, photographs, animations, video, and audio recordings, music, text, trademark, data, and mini-applications that are part of the SOFTWARE PRODUCT), all printed documentation, and all copies of the SOFTWARE PRODUCT are the property of the OPERATOR or its suppliers. The SOFTWARE PRODUCT is protected by international copyright agreements. Therefore, you must treat the SOFTWARE PRODUCT like any other copyrighted material. You may not copy the printed materials of the SOFTWARE PRODUCT.

The contents of the WEBSITE (eg trademark, text, data, video, audio, image, etc.), the appearance of the WEBSITE, and the software used to operate the WEBSITE are the exclusive intellectual property of the OPERATOR, whether online, hard copy form or in any other way – may only be used with the prior consent (permission) of the OPERATOR.

Parts of the WEBSITE may only be saved or printed for your own (personal) use. However, the former right does not constitute consent (permission) for the commercial reproduction, distribution, making available (downloadable), storage in a database, or any modification of the downloaded material.

Images and other intellectual property on the WEBSITE may only be used by the USER or third parties with the permission of the rightsholder. Their unauthorized use violates copyright and privacy laws.

The USER shall be unconditionally and unlimitedly liable for any breach of the provisions of this clause.

3. Other Rights and Restrictions

3.1. Internal Structure Analysis, Reversal, Decryption

You may not reverse, decrypt, or analyze (extract the source code from the object code) the internal structure of the SOFTWARE PRODUCT (its applications, databases, and other components) unless the above restriction is expressly excluded or restricted by applicable law.

3.2. Object Code

You may not modify the original object codes and original documentation of the SOFTWARE PRODUCT applications and the database.

3.3. The Isolation of Components

The license is valid for the SOFTWARE PRODUCT as a single product. Its components cannot be isolated for use on more than one computer.

3.4. Redistribution of the SOFTWARE PRODUCT

Any redistribution of the SOFTWARE PRODUCT is strictly prohibited. Redistribution shall include the transfer to third parties (including network access and other forms of access) and the sale, rental, leasing, or lending of the SOFTWARE PRODUCT.

3.5. Transfer of Rights

You are not entitled to transfer the copyright of the SOFTWARE PRODUCT and any other rights of the SOFTWARE PRODUCT to any third party.

3.6. Discounted Subscription

If the SOFTWARE PRODUCT is subscribed at a discount price (special offer/sale/etc), the discount cannot be combined with other discounts.

4. Product Support, Subscription Period

For the 14-day free trial period, the USERS are only entitled to prepare mileage log drafts for 3 separate months. Working in additional months requires a subscription package.

The OPERATOR permits the use of the functions of the SOFTWARE PRODUCT with which retrospective mileage log creation is possible for the BRONZE package and above only.

Product support, customer support, and the use of the SOFTWARE PRODUCT are permitted only for the duration of your subscription.

The USERS are only entitled to prepare mileage logs for the months that fall within the subscription period. Use of the SOFTWARE PRODUCT for periods outside of the subscription period automatically constitutes a fee-based extension of the subscription package.

The Subscription Period can be extended with a 10% discount from the price list if the extension is ordered before the end of the previous subscription period and if the USER did not have any unpaid invoices before.

The Subscription Period begins no later than the date of ordering the program (or the start date of the retrospective order period), regardless of when you actually started (or have not started) using the program. The end of the Subscription Period (calculated based on the previous method) is also included in the final invoice.

The beginning of the extension period shall be deemed to have commenced from the end of the previous Subscription Period if the subscriber has received a package discount presented on the price list; however, if you receive a standard 10% discount as a subsequent returning subscriber, the date of the new order will be deemed to be the beginning of the subscription.

Use of the Product Support is governed by the policies described on the Help subpage of the WEBSITE, videos, and/or other materials provided by the OPERATOR. Any additional software code provided to you as part of the Product Support will be considered part of the SOFTWARE PRODUCT and is subject to the terms and conditions of this TERMS OF SERVICE. As part of the Product Support, the OPERATOR may use the technical information the USER provided for its business purposes, including using it for product support and development purposes. The technical information will not be used by the OPERATOR in such a way as to infer the USERS’ identity.

Customer support is free of charge on working days from 7 am to 3 pm EST, to address specific, short questions regarding the use of the program, up to a maximum of 10 minutes per day. Our customer service is available to our customers who purchase priority customer service on weekends as well, and we prioritize their service during working hours as well.

The OPERATOR reserves the right to operate the SOFTWARE PRODUCT with 99% availability on a calendar year basis, with the remaining 1% will be used to maintain, repair, perform restoration, or repair of planned or unexpected shutdowns of the SOFTWARE PRODUCT in whole or in part.

5. Termination

In case the USER violates the terms and conditions of these TERMS OF SERVICE, the USER’s access to the SOFTWARE PRODUCT will be terminated immediately.

6. Current legislation and regulatory provisions

This TERMS OF SERVICE for the SOFTWARE PRODUCT is governed by the law of the State of Florida.

7. Limited Warranty

The OPERATOR warrants that the SOFTWARE PRODUCT will be fully compliant with the accompanying written materials until the subscription period specified in paragraph 4 ends, and that any Product Support provided by the OPERATOR will comply with the relevant written materials provided to you by the OPERATOR and that the Product Support Specialists will make every effort to resolve any issues that may arise. 

8. Refund Policy

Purchasing the SOFTWARE PRODUCT ends the trial period. By purchasing the SOFTWARE PRODUCT, the USER declares that s/he was entitled to use the SOFTWARE PRODUCT for 14 days for free of charge, s/he has tried the SOFTWARE PRODUCT, he/she is satisfied with the SOFTWARE PRODUCT, the SOFTWARE PRODUCT performs its main function (which is creating an IRS-Proof mileage log), and the USER has read and accepted this Terms of Service at the time of starting the trial period.

From this point, the USER is only eligible for a refund (even partly), if it turns out that the SOFTWARE PRODUCT cannot perform its main function, which is creating an IRS-Proof mileage log.

The USER cannot initiate a Refund including but not limited to the following cases:

  • The USER has changed his/her mind about the purchase
  • The USER bought the SOFTWARE PRODUCT by mistake
  • The USER finds the SOFTWARE PRODUCT too difficult to use
  • The USER asks the OPERATOR for goodwill
  • In cases of Vis Major events (changes in relevant tax laws, state bankruptcy, changes in legislation, etc.)

If the OPERATOR accepts the refund request and initiates the refund process, the USER will never again be able to use the SOFTWARE PRODUCT and will be liable for 10% administrative costs, but a minimum amount of $20, which the OPERATOR incurs in processing the charge-back.

The OPERATOR is not responsible for the content of the document produced by the USER (i.e. user-created data content, eg where s/he went), it is always the responsibility of the USER.

9. Consumer Redress

The OPERATOR and its suppliers are solely responsible for, and the USER’s remedy is at the option of the OPERATOR, either (a) by refunding the subscription fee, if any, or (b) repairing the SOFTWARE PRODUCT. This limited warranty does not apply if the SOFTWARE PRODUCT is defective as a result of vis major events, insufficient execution technology environment, improper use, or non-use.

10. Payment Charge-Backs

The OPERATOR has a zero-tolerance policy regarding payment charge-backs and asks that the USER contacts the OPERATOR if s/he has an issue with any payment concerning purchasing the SOFTWARE PRODUCT. However, if the USER starts a charge-back process with her/his bank or credit card company, the OPERATOR reserves the right to immediately terminate all of the USER’s access to the SOFTWARE PRODUCT and the MOBILE APP. The USER’s data and payment information provided will be blacklisted in the OPERATOR’s systems. Should the OPERATOR do this, the USER will never again be able to use the SOFTWARE PRODUCT and will be liable for any administrative costs the OPERATOR incurs in processing the charge-back.

11. Lack of additional guarantees

Except to the maximum extent permitted by applicable law, neither the OPERATOR nor its suppliers acknowledge any other warranties or conditions, express or implied, including, but not limited to eligibility, suitability, and non-infringement of any warranty or condition relating to the SOFTWARE PRODUCT for commercial or any other specific purpose, or to the provision or failure of support services.

12. Limitation of liability

Except to the maximum extent permitted by applicable law, neither the OPERATOR nor its suppliers shall be liable for any special, incidental, consequential, or indirect damages howsoever caused (including but not limited to business loss, business disruption, loss of business information, or any other material loss) arising out of your use, inability to use, providing support service of the SOFTWARE PRODUCT or its failure to provide the service, even if the OPERATOR has been informed of the possibility of such damage. You bear the entire risk arising from your use, misuse, non-use, or (non-) performance of the SOFTWARE PRODUCT.

13. Responsibility

13.1. The OPERATOR shall not be liable for any damage caused, in particular by a computer virus, to the USERS’ computer equipment or other property as a result of access, use of the Services, use of the WEBSITE, or electronic mail. Based on the above, the USER is obliged to provide adequate virus protection before downloading the documents and information on the WEBSITE.

13.2. The OPERATOR shall not be liable for any behavior (in particular damage) resulting from the unauthorized use of the WEBSITE/Service.

13.3. The USER has unconditional and unlimited liability to both the OPERATOR and any third party for the truthfulness and lawfulness of the data and information provided by the USER. The USER has an unlimited obligation (liability) for damages resulting from a violation of the above provision.

13.4. You may not use any system or solution that interferes with or may cause the servers used to operate the WEBSITE or otherwise endanger or compromise the operation of the WEBSITE.

13.5 The OPERATOR does not examine the content of the sites to which it provides a link. The OPERATOR assumes no responsibility for the content of these off-sites. The risk of opening any off-site (linking) shall be borne by the USER. The WEBSITE may contain links (hyperlinks) to internet sites that are independent of the OPERATOR and for which the OPERATOR assumes no responsibility, especially for violations of law or damage caused by third parties or websites.

The OPERATOR reserves the right to make changes to the content of the WEBSITE and these TERMS OF SERVICE at any time. The current TERMS OF SERVICE are available to the USER under the “Terms of Service” section of the WEBSITE.

14. Indemnification

You agree to indemnify, defend and hold harmless the OPERATOR and its partners, agents, officers, directors, employees, subcontractors, successors, assigns, third party suppliers of information and documents, attorneys, advertisers, product and service providers, and affiliates, from any liability, loss, claim, and expense, including reasonable attorney’s fees, related to your violation of our Legal Terms or your use of our WEBSITE.

15. Arbitration

Any legal controversy or legal claim arising out of or relating to the WEBSITE, the SOFTWARE PRODUCT or the MOBILE APP excluding legal action taken by the OPERATOR to collect or recover damages for, or obtain any injunction relating to, your interference with the WEBSITE, SOFTWARE PRODUCT or the MOBILE APP operations or infringement of the OPERATOR’s intellectual property, shall be settled solely by binding arbitration per the commercial arbitration rules of the American Arbitration Association. Any such controversy or claim shall be arbitrated on an individual basis, and shall not be consolidated in any arbitration with any claim or controversy of any other party. The arbitration shall be conducted before a single arbitrator is selected at random by the Association, and judgment on the arbitration award may be entered into any court having jurisdiction thereof. We may seek any interim or preliminary relief from a court of competent jurisdiction within the State of Washington or elsewhere as necessary to protect the rights or property of the USER and the OPERATOR pending the completion of arbitration. Each party shall bear one-half of the arbitration fees and costs, though the prevailing party may seek the return of its fees and costs, including reasonable attorney fees.

16. General Terms

Online bank card payments are executed via Stripe, or PayPal systems. The merchant does not get and store bank card data.

  • Stripe Payments Company is an institution under the address of 354 Oyster Point Boulevard, South San Francisco, California, 94080
  • PayPal Pte. Ltd. provides online transaction and payment processing solutions. The Company offers online invoices, refunds, and business solutions. PayPal serves customers worldwide. Its address is: 5 Temasek Blvd, No 09-01 Suntec Tower 5 Singapore, 038985 Singapore

Any cause of action by the USER to the WEBSITE, SOFTWARE PRODUCT, or MOBILE APP must be instituted within six (6) months after the cause of action arose or be forever waived and barred.