Best Mileage Tracker Apps in 2023

Last updated on: May 9, 2023

There’s no one-size-fits-all solution when it comes to mileage trackers. If you’re using your car to create revenue, and you need to track your mileage in order to do so, there are several factors to keep in mind when choosing the mileage tracker app that is the best for your needs. We’ve collected some of the most useful and vital features of a mileage tracker app:

What features will you need?

1. Automatic Mileage Tracking Modes:

When you’re about to decide which mileage tracker app you’d like to go with, the bottom line is that it should be available for Android devices as well Apple devices so you can download it on Google Play or App Store. The other crucial factor is that you should be able to track your miles on the app automatically. You can see 4 of these tracking modes in the table:

• Manual tracking
• Bluetooth tracking
• Plug’N’Go tracking
• Vehicle movement monitoring

Most of the applications can monitor the manual and the latter. As for the Bluetooth mode, they usually offer external hardware you need to purchase separately, which can easily demotivate someone to go with Bluetooth tracking.

Not MileageWise though, you don’t need any extra hardware for its Bluetooth tracking mode, and it also provides a Plug’N’Go option, which records your arrival when you remove the cable from your phone and stop the car – double trigger point.

2. IRS-compliant Mileage Log

It doesn’t take much to know that your “handcrafted” mileage log, which you did on Excel or a paper sheet, is not likely to stand up for an IRS audit. Surprisingly, 99% of the mileage tracking software products do not assure you that the mileage log created by their software is IRS-compliant. There’s only one, which is specialized in it….you already know which one, right? 🙂

3. Backtrack Your Forgotten Mileage

Inconvenient, but it happens to a lot of people: The IRS is asking for a proof for your business mileage tax deduction from 1 or 2 years earlier. You can start panicking, pay the fine, or start looking for the solution. You should see for yourself in the comparison table above, how many companies offer a solution for these cases. Shocking, isn’t it?
It doesn’t happen to most people, but when it does, it hits you hard. Don’t procrastinate, because the fine may be a huge amount that takes a toll on your budget for your whole tax year.

4. Auto-Classification

This function is pretty underrated, but not having to put each trip in the Personal or Business category is a huge time- and energy-saving feature. MileageWise automatically places your clients’ locations in one of the categories – of course, you are able to edit them to your liking. Instead of putting each trip into a category manually, it’s easier to have locations categorized automatically, plus, this latter option also gives you a much smaller chance to make a mistake.

5. Integrations With Other Software Products and Modules

If you are self-employed, a small business owner, or an independent contractor, and you started to track your work-related business expenses (e.g. your vehicle expenses) in a program you’re not satisfied with, you should be able to bring your data over to a more advanced piece of software, without a major headache. Also, if you’re using accounting software, such as FreshBooks, it’s paramount that your business expenses can be imported there from your mileage logging software with a single click. If you’re using the right kind of software for mileage tracking, like MileageWise, it’s not a problem at all.

What’s the best pricing structure for you?

If we are talking about prices, the amount of the possible business mileage deduction comes first, as it is a matter of thousands of dollars – see the deductible numbers in the comparison table above.
Secondly, options for trial and free usage also matter. Most mileage logging companies give you a limited number of monthly free trips, and once you’ve reached that number (which is 30 or 40 in most cases), you won’t be able to record more business or personal trips for free.
Honestly, if you drive your car for business purposes, would 30-40 trips be enough for you for a month? It seems that this “generous” giveaway is not exactly satisfying.

MileageWise also has a lifetime deal, which is at the same price as 1 year at other mileage tracker companies. Sounds like a no-brainer, doesn’t it?

What’s best for small businesses?

The most reasonable option for small business owners is to give them a full version to use for as many trips as they wish to. If they change their mind within the trial period, no money will be taken from their bank account, so trying a software for a certain amount of time with an unlimited number of trips is basically risk-free, the only thing to keep in mind is to know what day the trial period is going to end. If you like the software and decide to keep on using it, it’s also an advantage if you can choose between paying monthly or yearly.

What’s best for enterprises?

Besides the above-mentioned trial period, enterprise companies have to focus on the options for Team usage in a mileage logging software. Web dashboard platforms that are shareable with coworkers and accountants with possible various permissions give the company the opportunity to assign certain cars to certain workers, in a flexible way, which is optimized for teamwork. This way the group can track their business miles together in their work hours, with the supervision of the Administrator account. Another primary goal for them is to find the best price per user.

What are some possible disadvantages of a mileage tracker app?

Apps that lack the above-mentioned useful add-ons might not be the best option to go with. Moreover, there are some mileage logging options that don’t have an app to track – you should avoid those, as there are plenty more advanced choices on the market. There are some expense trackers that have simple mileage tracker features, however, these apps are not fully committed to mileage tracking, so it’s possible that you can’t benefit from the advantages of using a professional mileage tracker app. Be wise, carefully go through your options and your mileage logging will cause you no more headache.

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Don’t forget, your MileageWise Subscription is Tax deductible as a Business Expense!