Table of Contents
What is QuickBooks?
QuickBooks is a cloud-based platform that helps you manage day-to-day finances in one place. You can send invoices, track payments, reconcile bank feeds, and monitor cash flow without spreadsheets. The goal is to keep records accurate and audit-ready while saving time on routine bookkeeping.
Mileage tracking in QuickBooks
QuickBooks offers built-in mileage tracking that uses your phone’s GPS for automatic trip capture or lets you add drives manually with odometer readings. Each trip can be categorized as business or personal, with notes for purpose and vehicle, so you can export clean summaries for deductions or reimbursements. Keeping mileage next to expenses gives you a clearer view of true costs per client, project, or route.
Who it’s for
If you want financials and mileage in a single system, QuickBooks provides a simple workflow that scales from solo operators to growing teams. Set up vehicles, review trips regularly, and export reports on a schedule that fits your process. Consistent review keeps your mileage log tidy and your books accurate.
FAQ
In QuickBooks Online or QuickBooks Self-Employed, open the Mileage tab (or select “Track Mileage” on mobile). You can enable Auto-track (GPS-based) or add trips manually by entering start/end points or odometer readings. Each trip is stored under your mileage log for categorization.
QuickBooks records the trip date, starting and ending locations (or odometer readings), total distance, vehicle used, and allows you to mark each trip as Business or Personal. You can also add notes or attach receipts to individual trips.
Yes. QuickBooks lets you generate IRS-compliant mileage reports in PDF or Excel format. These reports summarize all business-designated drives and can be downloaded, emailed, or printed for reimbursement or tax filing.
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